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Coffey County

Coffey County Fair

The Coffey County Fair Board meets the third Wednesday of every month at the Fair Office at Kelley Park.  The meetings begin at 7:00p.m.  Please feel free to attend a monthly meeting if you have any questions or would like to provide any input. 

Fair Dates: 

July 19-23, 2017

Location: 

Coffey County Fair Grounds, Kelley Park, Burlington, Kansas

Theme:

"Made in the USA"

Coffey County Fair Rule Book

4-H Section

2017 4H Division of Fair Book

Complete Book with Open Class

2017 Complete Fair Book

Pre-Entry Update

6.26.17 (CURRENT)

6.19.17

6.13.17

Letter to 4-Hers From the Coffey County Fair Board

Click Here to read the letter. 

IMPORTANT DEADLINES & INFORMATION

Fair T-Shirt Order Forms- DUE July 3rd! 

DEMONSTRATIONS/FCS JUDGING JULY 14TH

CLICK HERE TO REGISTER by June 28th, or you can turn in a 2 part, green, 4-H entry card by June 28th to the Extension Office. 

Camp Spot Assignments

CLICK HERE

Each 4-H Club was designated a number of spots based on club enrollment in 2017.  Members and families then signed up for spots that were designated to their club.  Some members/families were specific on which spots they chose, which they are allowed to do for spots designated to their club.  Any spots that were not used by a club were then given to "alternates" from other 4-H clubs.  Active 4-H members are given top priority for alternate spots.  Any "trading" of camp spots will be left up to the discretion of the club that the campsites are assigned too. 

FAVORITE FOODS REGISTRATION

Favorite Foods will be held on June 9th in the Coffey County Courthouse basement.  Click Here to register online by June 1st. 

Coffey County Born

A Coffey County Born form must be completed for each animal entered in the Coffey County Fair.  The forms are due with pre-entry's.  This year, each species will have a Coffey County Born class, not just beef.  The same form should be used for each species, however, please make sure to indicate which species you are entering by circling it on the form.

Click HERE or a copy of the nomination form.

Horse ID Forms- Due May 1st

Rabbit ID Forms (NEW!)- DUE to Extension MAY 1st

Beginning in 2017, all rabbit project members are required to submit a "Rabbit Identification Form" with identification for ALL rabbits that 4-Hers are planning on showing at the Coffey County Fair. The form includes exhibitor name, club name, breed, variety, tattoo number, age, and sex. This form must be completed and turned into the Extension Office by the Add/Drop project deadline of May 1st.

2017 Designated Rabbits List (Rabbits Designated by the May 1 Deadline)

$10  Stall Fee for ALL Large Beef Animals, Due with Pre-Entry Cards- NEW 2017

At the May meeting of the Coffey County Fair Board, a motion was passed to charge each large beef animal (steer, heifer, second year bucket calf, cow/calf pair) a $10 stall fee.  All large beef exhibitors will need to pay the $10 per animal large beef animal stall fee by the pre-entry deadline of June 28, 2017, to the Extension Office. We ask that beef exhibitors please use rakes or forks to clean manure from the beef barn.  Please DO NOT use shovels.  We are trying to build up the amount of cedar fibers in the beef barns.  Thank you for your cooperation. 

Livestock Breed Designation
All changes are due to the Extension Office IN WRITING: June 1st

All market livestock that will be shown at the Coffey County Fair must be tagged during the relative species weigh-in/tagging date in the spring.  At the time of tagging a breed should be designated.  Changes to breed information may be made in writing up until the June 1st deadline.  NO CHANGES may be made to breed designation after that date, and all animals must be pre-entered under the designated breed category on  pre-entry cards.  If your pre-entry card does not match with the breed that was designated by you by the June 1st deadline, then your pre-entry card will not be accepted by the Extension Office until it is corrected. 

ATTENTION ALL LIVESTOCK PARTICIPANTS-  The following livestock rule revisions were approved by the consensus of those in attendance at the 4-H Livestock Leaders meeting held 12-15-2016.  Revisions approved by the Coffey County Extension Executive Board 1-25-17.  Final revisions following public forum publicized beginning April 14, 2017 online and in the 4-H newsletter.  Click here for the printable version of this rule.  

Rule- Youth/Beef/ #3:

In the interest of livestock exhibitor safety:

  1.  In order to exhibit and compete for awards, all beef cattle MUST be halter broke to lead and demonstrate atall times throughout the entire duration of the fair, the ability to be safely controlled. 
  2. Throughout the weigh-in process, ALL beef cattle MUST be reasonably controlled by the 4-H exhibitor.  Family, 4-H member and weigh-in committee help is permissable and encouraged during this process.  If an animal obviously cannot be safely controlled by the exhibitor with assistance and is posing a safety hazard for other exhibitors and the general public, it may be asked to leave the fairgrounds. 
  3. During the competition anytime while in the show ring, if a calf should become disruptive and obviously overcomes exhibitor's control three times, the animal will be promptly dismissed from the show ring and any further competition.  The dismissed animal will be awarded at minimum, a white ribbon.  If dismissal is during selection for class champion or grand champion, the animal will retain their previously awarded status, but will be immediately dismissed without further consideration.  This rule will not apply to an exhibitor who loses control of their animal as result of another's calf becoming uncontrollable or any other unforeseen outside influences.
  4. Regardless of dismissal from a conformation evaluation, the animal will remain eligible to go through the premium sale.  However, should the need arise later, that animal could be asked to leave the fairgrounds prior to the sale and not be allowed to sell if control and safety issues remain a concern. 
  5. Determinations will be made by the combined consensus of the Extension Agent(s) present, the beef superintendent, and beef show committee member(s) selected by the beef show superintendent as posted.

Youth/General/#9

9.  All youth livestock exhibitors must show their own animals except in the occasion they have more than one animal in the show ring for evaluation at the same time.  Any individual showing another's animal(s) must be a current Coffey County 4-H member.  In the even an exhibiotr cannot show their own animal due to unforeseen circumstances such as sickness, health related issues, or scheduling conflicts, bring these matters to the species superintendent as soon as possible prior to competition so that acceptable alternative arrangements may be made.  No youth may show an intact male of any species in the youth division. 

Safety Rule Explanation (CLICK HERE)

Club Secretary Roll Call
Due by Pre-Entry Deadline: Wednesday, June 28, 2017

Pre-Entry Cards
Deadline: Wednesday, June 28, 2017. 

Pre-Entry Cards are required for all livestock, small animal, poultry, dog, cat, hand pets, clothing, demonstrations, and cloverbuds entries at the fair. Entry cards are available in the Coffey County Extension office beginning in May of the current 4-H year.   It is CRUCIAL that each pre-entry card is filled out in its entirety.  The pre-entry card has two, identical sides that must be filled out in a way that the information on both portions of the card match exactly the same.  It is also CRUCIAL that all cards are completed accurately and returned to the Coffey County Extension office by the designated pre-entry deadline. It is ultimately YOUR responsibility to ensure that your pre-entry cards are filled out correctly, and turned in on time.  Incomplete or late entries may not be accepted. 

Example Pre-Entry Card. Click Here

Required on pre-entry cards:

  • Entry Number (Provided in May or June Newsletter)
  • First and Last Name
  • Club Name
  • Name of Class (as shown in the Fair Book)
  • Department (will be a letter)
  • Section (will be a number)
  • Division (will be a letter, if there is a division)
  • Class Number
  • Breed (required for all livestock, rabbits, poultry)
  • Variety (required for rabbits and poultry)

4-H Club Meeting Attendance Policy

Implemented Fall, 2015

The Coffey County Extension Council, in cooperation with the Coffey County Fairboard recognize participation in a 4-H premium auction as a privlege for youth active in their Community Club, and the 4-H program.  Therefore, a 4-Her MUST attend and participate in at least 6 Community Club Meetings held from the Start of the 4-H year (October 1st) until the July County Fair pre-registration deadline as a requirement to sell a project animal or item in the 4-H Livestock Premium Auction, or any other project auction held in conjunction with the Coffey County Fair.  Verification of attendance will be determined by the respective clubs secretarial "roll call" attendance record.  A copy of the roll call is to be turned into the Extension Office no later than the designated County Fair pre-registration deadline.  The submitted secretary's attendance record shall also contain an original signature of the respective club's Community Leader on record verifying the report is accurate and correct.  4-Her's not meeting the 6 meeting attendance requirement may still exhibit at the Coffey County Fair for ribbon premium, but will not be allowed to participate in  any project auction held under the direction of the Coffey County Fair Association.  This requirement is in compliance with section J2.33 of the Kansas Department of Youth Development Policy Guide.  (Revised August 2013)

NEW Cloverbud Policy

 ALL Cloverbud "handiwork" is to be exhibited as a single group.  Cloverbud pets exhibition will be incorporated into a non-competitive section of the Dog and Hand Pet show and each of the livestock species shows.  All Cloverbud exhibits will receive a Cloverbud ribbon with no associated premium.  The Cloverbud exhibit also includes a "show and tell" portion in which the Cloverbud member may visit with a designated individual (i.e. judge or 4-H Ambassador, volunteer) about what they are exhibiting and what they have done.  No competitive judging of the exhibit shall occur. 

Handiwork exhibits will be entered Wednesday, July 20th from 10:30a-12:30p.  The "Show and Tell" will be done as exhibits are entered.  Cloverbud Pets exhibits will be entered at the Dog, Cat, and Hand Pet show Wednesday, July 20th at 7pm.  Cloverbud livestock exhibits will be included in the schedule of the respective 4-H livestock show.  ALL CLOVERBUDS EXHIBITS MUST COMPLETE THE PRE-ENTRIES with the Extension Office by 5pm on June 28th.  Livestock animals used by Cloverbuds may be their own or one borrowed from another 4-Her.  Those entering in Class 2503 MUST designate the animal to be used on the entry card.

Classes:
2501: "Handiwork" exhibits i.e crafts foods, posters, etc.
2502: Pets
2503: Livestock: (B)- Bucket Calf; (P)- Swine; (S)- Sheep; (G)- Goats.


To comply with the Kansas 4-H Cloverbud guidelines "Cloverbuds" are not allowed to enroll and participate in any livestock projects that require long-term, ongoing care or weigh-ins.  Therefore participation will only be of a non-competitive "showmanship" format at the Coffey County Fair.  Cloverbuds may not also exhibit in the open class "Lyl Tykes" livestock classes.

Destination Designation Card Examples

Beef

Swine

Meat Goat

Sheep

Exhibitor Numbers

FFA

Blue Ribbon

Hay Busters

Liberty

Smilin' Thru

Stringtown Bombers

Tip Top

Livestock Weigh-IN/Tagging

Rabbit Designations- Click Here

Market Animal Tags/Breed Designation

Breeding Animal Tag/Breed Designation

Pre-Fair Activities

Demonstrations

 July 14th- Courthouse Basement

Favorite Foods/FACS Judging

June 9th- Courthouse Basement

 July 14th- Courthouse Basement

Clothing Buymanship and Clothing Construction

 July 11th- New Strawn Community Building

Horse Show

July 13th- Kelley Park Fairgrounds

 

Club Assignments

Tip Top

4-H Building Watch

  • Friday, July 21st, 9am- Noon
  • Saturday, July 22nd, 3pm-6pm

Crops Building Watch

  • Thursday, July 20th, 6pm-9pm
  • Saturday, July 22nd, Noon-3pm
  • Sunday, July 23rd, 1pm-2:30pm

Trash Duty

  • Wednesday, July 19th

Blue Ribbon

4-H Building Watch

  • Thursday, July 20th, 6pm-9pm
  • Saturday, July 22nd, Noon-3pm
  • Sunday, July 23rd, 1pm-2:30pm

Crops Building Watch

  • Thursday, July 20th, 3pm-6pm
  • Saturday, July 22nd, 9am-Noon

Trash Duty

  • Thursday

Smilin' Thru

4-H Building Watch

  • Thursday, July 20th, Noon-3pm
  • Friday, July 21st, 6pm-9pm

Crops Building Watch

  • Thursday, July 20th, 9am-Noon
  • Friday, July 21st, 3pm-6pm

Trash Duty

  • Saturday (With Hay Busters)

Liberty

4-H Building

  • Thursday, July 20th, 9am-Noon
  • Friday, July 21st, 3pm-6pm
  • Sunday, July 23rd, 2pm-4pm

Crops Building

  • Friday, July 21st, Noon-3pm
  • Saturday, July 22nd, 6pm-9pm

Trash Duty

  • Friday

Stringtown Bombers

4-H Building

  • Thursday, July 20th, 3pm-6pm
  • Saturday, July 22nd, 9am-Noon

Crops Building

  • Thursday, July 20th, Noon-3pm
  • Friday, July 21st 6pm-9pm
  • Sunday, July 23rd 2:30pm-4:30pm

Trash Duty

  • Sunday

Hay Busters

4-H Building

  • Friday, July 21st, Noon-3pm
  • Saturday, July 22nd, 6pm-9pm

Crops Building

  • Friday, July 21st, 9am-Noon
  • Saturday, July 22nd, 3pm-6pm

Trash Duty

  • Saturday (With Smilin' Thru)